1. Protocol/Responsibility
   
2. Requirements
   
3. Web Publishing Recommendations

• Each school is responsible for the development and updates of their pages. The Instructional Technology department will offer training and support for designated staff members.

• It is strongly encouraged that the principal designates a Web page committee. This committee may be made up of administrators, teachers, paraprofessionals, parents, community members, and students. The chairman must be a designated staff member.*

• Each school is responsible for acquiring the TMISD Consent and Release Agreement prior to posting any student’s name, picture, art, written work, voice, verbal statements or portraits (video or still) on the school's web pages. This form must be signed by the parents and filed at the campus. This form is available at
  www.tmisd.esc2.net/central/finalstudenthandbooks.htm

Requirements 

• Pages that contain time-sensitive information, such as: calendars, school events, staff information, must be updated monthly to insure current, accurate information.

• Web pages must be checked monthly to make sure that links work.

• All Web pages must have a title (which appears on the Web browser’s title bar).

• Each school’s main homepage must include the school’s name, address, phone number, a link to Tuloso-Midway ISD, and a school contact’s TMISD email address. 

• Each page must (at minimum) contain a link back to the previous level in the school’s site, and a link to the site’s main navigational page.

• The Tuloso-Midway Independent School District Web Server is for educational use only. Contents of the site should give information and promote school activities (PTA, classes, staff, departments, sports, school projects, calendars, volunteering opportunities, etc.)

• External Links (Links to sites and content that is not hosted on an official Tuloso-Midway ISD Web server)

  • Commercial Links

    All other commercials, commercial transactions, or advertisements are prohibited on school pages.

  • Educational Links
    

Elementary: External links should be discouraged on elementary school pages. 

Secondary: External links should be allowed as approved by the building principal.

• All official school and district sites must be hosted on the Tuloso-Midway web server. 

• Teachers may post personal classroom pages with their school's Web site via the campus web master, following the same protocol and guidelines presented in this document.

• Files hosted on the Tuloso-Midway ISD Web server(s) and hyperlinks from these files should not contain information that is in violation of (or promotes the violation of) any district policy or regulation nor any local, state, or federal regulation or law. 

• The following student information is generally acceptable to include, if parent(s) have given permission/consent to use it per district release form, on a school's web page.
  

  • Elementary students: Student’s picture or work with first name, or first name and last initial only.

• Secondary students: Student’s picture or work with first and last name, or first name and last initial, or first name.
  
  No other personal information about a student is allowed, such as email address, phone number, home address.
  

• Unauthorized use of copyrighted material is prohibited. Giving credit (web address or active link) to a company that has created a graphic, design, etc. for a school page may be allowed, unless the "Lightspeed" filter blocks the site. 

• If a school wants a Web page counter on its site, it must be an "invisible" counter type only.

• Prohibited items include:

  • Personal information about staff and parent volunteers: non-district email addresses, non-district mailing address, and non-district phone numbers except as approved by the building principal. Example: PTSO/PTA/Booster Organization officer/contact requests to have their personal email address listed in the appropriate area on the school's page(s) and principal approves the request. Note: Pictures and names of staff and parent volunteers will be allowed with principal’s approval.

  • Student personal contact information of any kind

• Links to staff, volunteer or student personal home pages

• Links to "non-official" TMISD related sites that are hosted on remote/external (non-district) web servers - Examples: athletic booster pages, PTA pages, teacher created classroom pages, etc. 
  
  However, booster organizations, PTA, teachers, etc. may post their pages on their school's Web site following the same protocol and guidelines presented in this document.

• "Guest books", "chat areas", "message boards", or similar

• Links to sites that are not accessible inside the network (through the "Lightspeed" filter) 

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Web Publishing Recommendations

• Use a consistent style on the school’s main pages. (Individual departments, grade levels, programs, etc. may vary, but the administrative and general information pages should maintain consistency in look and navigation.)

• Pages should be sized so they will display properly in a variety of screen resolutions. Pages should be previewed and tested at least at "640 x 480", "800 x 600", and "1024 x 768".

• Regular text entries on web pages should be limited to the fonts "Arial" and "Times New Roman" on the PC.   Any special fonts should be saved and used as graphics to ensure that they display properly.

• Avoid color schemes or backgrounds that make the information on the page hard to read.

• Colors should be "web safe" as much as possible, so they will display properly in 216 colors.

• Avoid using white text or links (white is difficult to print).

• Graphics should be used judiciously. Photos and other graphics should generally not exceed a total 100k (file size) per page.

• Animated GIF files should be used very sparingly and need to be relatively small. The amount, size, and type of graphics used have the most direct affect on the "load time" of Web pages.

• Video and audio files may be used when they are appropriate and are compressed properly. They are generally large files that take long "load times" for the user, and many times require some users (non-district networked machines) to have special plug-ins or viewers/players, in order to view or hear the files. 

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